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How Oktra Drives Collaboration in a Virtual World

Oktra is an award-winning company specialising in the design and build of commercial spaces with short timescales. Oktra began using Autodesk Revit to aid faster and real-time design collaboration with an overseas client but had issues accessing high-resolution models on employees’ home networks. With BIM 360 within Autodesk Construction Cloud™, Oktra could efficiently share model information and collaborate in real-time on one platform, eliminating the risk of miscommunication.

When Virtual Collaboration Becomes a Necessity

As a design and build contractor, Oktra often works on high-profile and high-speed projects with short timescales. Their delivery timelines can be as short as 14 weeks, so their methodology for project delivery is crucial when executing projects. For the team, having the right software and processes to support high-speed, real-time collaboration is paramount.

Early in 2020, as the world began to feel the effects of the Covid-19 pandemic, the UK government issued a nationwide lockdown, forcing Oktra’s teams to work remotely.

The team resolved to adopt a cloud-based document management system to collaborate in a virtual environment and remove any obstacles in accessing high-resolution models remotely.

“As part of our agile work strategy, our team were empowered to work remotely as they all had laptops, but during the first lockdown, we soon realised there were gaps in our approach to document management. We also had some issues accessing high-resolution models on our home networks, so the decision was made to pilot Autodesk’s BIM 360 document management system with our team based in the North of England.”

– Matthew Bidmead, BIM Manager

Leveraging a Digital Solution to Deliver More

Oktra leveraged BIM 360 with one of their clients based in the US during a virtual project review meeting. They used the tool to host the project visuals, and share drawings live with their client from their Autodesk Revit models. This allowed the whole project team to review and comment on the same project documentation in real-time.

The success of this experience led Oktra to review their design and build processes, exploring how they could use technology to improve information sharing and better store project documentation for a single source of truth for project data.

“During the session, one of our team members captured feedback on the drawings and marked these up in real-time. By the time the session had finished, they were able to re-submit a new set of drawings to the client with the comments and changes discussed. Our client was so impressed by how we were using technology to collaborate, despite the fact that we were all working remotely.”

– Matthew Bidmead, BIM Manager

Improving Collaboration and Communication

As remote working continues to be a reality for many Oktra teams, storing and managing documents in one central place has improved collaboration and communication on projects.

The next step for Oktra is to focus on how technology can support how the project team collaborates with supply chain partners and support the company’s ambitions to be digitally driven.

“Increasing our use of Autodesk products and introducing BIM 360 has shown us how we can drive continuous improvement through better insights and data. And we’re looking to use all the functionality available to bring another layer of accountability to our projects to understand why issues arise and then use this information to improve what we do in the future.”

– Matthew Bidmead, BIM Manager
Customer Snapshot

FIRM SIZE :

< 500

FIRM TYPE :

Design

REVENUE :

$105 Million

FOCUS AREA :

Commercial

HQ :

London, United Kingdom

PHASE:
Design
design-icon
Plan
plan-icon
Build
build-icon
Operate
operate-icon
AUTODESK PRODUCTS:
bim360-icon
VALUE DRIVERS:
ico_schedule-management-1

Schedule

ico_quality-management

Quality

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