How Innovative Mechanical Wiped Out Inefficiency with Construction Bid Management

Innovative Mechanical is a mechanical subcontractor serving the Bay Area since 1984. Their award-winning HVAC work serves businesses and homeowners throughout the region. Managing bid invitations on whiteboards were leading to frustration, duplicated efforts, and missed opportunities. By adopting Bid Board Pro by BuildingConnected within Autodesk Construction Cloud™, Innovative Mechanical eliminated inefficiencies, saving time, increasing quality, and creating deeper relationships with customers.

Wipe out the Whiteboard with Cloud-based Bid Management Tools

Before adopting cloud-based construction bid management tools, Innovative Mechanical faced the same bidding challenges many other subcontractors do: Missed deadlines, double-booked job walks, and miscommunication.

These problems cost them time and money — and made their employees want to pull their hair out. It was a coordination nightmare.

“When I first started doing closeouts for jobs. I would write it down on the whiteboard where we tracked bids. But somebody could walk by and accidentally erase half of what I did. I’d sit there and think, ‘What did you just do?’”

– Stephanie Cunich, Marketing Manager

Collaborative Bidding is Key to Keeping Pace in a Rapidly Evolving Industry

To streamline their bid solicitation and management process, Innovative Mechanical chose Bid Board Pro. With Bid Board Pro, teams are aligned around opportunities, and the inefficiencies and mistakes associated with writing everything down by hand have been eliminated. Online bid management also ensures teams are coordinated around who’s going where and when for job walks.

“With BuildingConnected, everybody can coordinate who’s going where. It gets assigned in the calendar instead of leaving things to chance. The more streamlining we can do in a digital world, the easier our work becomes.”

– Kevin Frederick, Vice President of Business Development

BuildingConnected: The Industry Standard for Cloud-based Bid Management Tools

For Innovative Mechanical, time saved through BuildingConnected means more time for the things that matter, including more time out in the field, more time for building customer relationships, and more time to focus on delivering the highest quality work for years to come.

Innovative Mechanical could easily fall behind the competition without cloud-based bid management tools and the collaborative bidding it enables. With its streamlined bid management capabilities, they stay ahead of the game.

“About two or three years ago, we started seeing a number of our clients using BuildingConnected and sending out their own invitations. Then it started snowballing and almost all of our clients now use it. BuildingConnected helps us stay on top of all the work that’s coming in, assign it to the right people, and make sure that all our GCs are taken care of.”