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How Bowman Flooring Contractor increased its win rate by 25% through BuildingConnected

The Georgia-based subcontractor specializing in commercial ceramic tile, marble and hard tile installations turned to Bid Board Pro to streamline its preconstruction process.
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Bowman Flooring Contractor is a Georgia-based subcontractor specializing in commercial ceramic tile, marble, and hard tile installations. The company primarily works on fast casual restaurants, quick service restaurants, and chains like McDonald’s, Chick-fil-A, Panda Express, Panera Bread, Burger King, and Arby’s, to name a few.

So far this year, the company has increased its win rate by 25% and revenue by $9 million by implementing Bid Board Pro by BuildingConnected.

Bowman Flooring was growing rapidly but it quickly became too much for their small team. They turned to Bid Board Pro to help them streamline their preconstruction process. As a result, they were able to increase their revenue and win rate by 25% by focusing on three things.

Quotation mark

"The company was growing so fast that we would lose bids because we had no way to track anything."

- Mike Adams, Senior Project Manager

1. Moved away from Excel to an online bid board

Before BuildingConnected, Bowman Flooring Contractor managed bids through email and Excel spreadsheets. At the time, the company only had two employees. The bidding process just involved the founder sending the bid invites that he wanted to bid on to Adams. The company was losing bids because they had no way to track anything, and they were so busy that they didn’t know which projects to actually bid on, or where they could be most effective.

Mike Adams, Senior Project Manager explains, “The company was growing so fast that we would lose bids because we had no way to track anything. One day, BuildingConnected called me out of the blue. After we did a demo, it became apparent right away that Bid Board Pro was exactly what we needed. Within a week we were managing everything online.”

The ability to track all of their bids in one place and view important dates increased Bowman Flooring Contractor’s efficiency and allowed them to stay ahead of important deadlines and start winning the jobs they wanted.

2. Prioritized and optimized bids to increase revenue

“This year has been a record year for Bowman Flooring Contractor. We’re $9 million over where we were last year, and we’ve increased our win rate by 25%. We normally average 300 restaurants per year, but this year we’re already contracted to do 380.”

A big reason why Bowman Flooring Contractor is having a record year is that they improved how they tracked bids and moved their bid board online. The company gets a lot of bids from all over the country. It’s very time-consuming to weed through those, pick the ones they want to bid on, and put out proposals.

Now, BuildingConnected is a huge part of how they manage bids on a daily basis. It allows them to put everything in one place so they can easily track and assign bids, increase efficiency, and prioritize jobs they’re more likely to win.

Rather than all stakeholders creating their models from scratch, the model is co-authored between designers of record, trade partners, and fabricators. “Eliminating redundancy is a leaner approach that drives greater collaboration and results in greater coordination on the project,” says Kurt Theune, Director of Design Phase Management at Mortenson.

“We did not have to rely on a cumbersome method of model transfer,” says Theune. “The faster cadence of publishing files on a single platform allowed estimators to access real-time information and deliver estimates to the design team much faster. We went from waiting a week and a half down to two days. This is as close to real time as we could get.”

The team also relied on eight months of co-location for the project, sitting designers, trade partners, and estimators next to one another to create a seamless flow of communication. “Being co-located with the design team manifested itself into a faster way to consume the model and provide estimates,” says Simpson. “Instead of email being a bottleneck, I was able to speak directly with the designers and engineers for a high-level of collaboration and decision-making.”

This integrated approach accelerated the decision-making process by eliminating confusion, latency in transfer of information between the team, and ensuring scope and budget remained aligned throughout all phases of the project.

Quotation mark

"The company was growing so fast that we would lose bids because we had no way to track anything."

- Mike Adams, Senior Project Manager

3. Tracked historical data to improve project manager collaboration

As a Senior Project Manager, Adams’ day-to-day job entails controlling invitations to bid through BuildingConnected, which come via BuildingConnected or email and distributing the projects to all of the project managers that do flooring. Bid Board Pro enables them to track data historically, allowing project managers to quickly and easily pull up past project estimates across the team to create better estimates for new projects.

Each project manager can also easily collaborate and look at the leaderboard, track GCs, and see the win rate. With everything in one place, Bowman Flooring Contractor never misses a bid. Adams attributes a lot of the success they’ve had this year to BuildingConnected because of the way they’re able to distribute invitations to the different project managers and track them.

Quotation mark

"BuildingConnected has totally changed the way we do business. I honestly don’t know where we’d be without it. It has really helped Bowman Flooring Contractor become a leader in the space."

- Mike Adams, Senior Project Manager
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